Summary

Proposal to make an offer to candidate to join Pen-X as a Partner.

Details

Proposed roles & responsibilities

• Partner in 🟠 Ops Unit
• Job Title: Executive Assistant
• Manage day-to-day schedules of Senators, enabling them to fulfil their obligations in an organized, efficient manner. This will include organizing and scheduling meetings, sending reminders, and assisting in preparing and communicating agenda according to priorities; be prepared to solve complex scheduling conflicts. Our Senators need to stay in touch with customers, Pen-X Partners, and others DAO, and you are central to facilitating that.
• You are here to work cross-functionally across all Units and teams. You will create weekly Reports summarising who is working on what in each Unit, what has been achieved and which people have problems that require Senator input. This requires constant communication with all Pen-X Partners and team leads.
• Provide administrative assistance such as writing and sending emails on behalf of the Senators, drafting memos, preparing documents and keeping the administrative databases, task lists, and the Pen-X Google Drive updated and organized.
• Take meeting notes, record minutes, track action items, and communicate status when requested. Circulate meeting notes and minutes with the wider teams afterwards, so everything stays organized and transparent.
• Remind the Senators of important tasks, deadlines, and appointments.
• Coordinate travel arrangements and prepare expense reports when needed.
• Manage the Private Social Media on behalf of the Senators by sharing posts, as instructed by the Marketing Unit and the Senators themselves.
• Other administrative and project duties as delegated and assigned. For example, completing assisting with compiling corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting ad hoc research.
• Implement and maintain procedures/administrative systems and ways of working across the DAO.
• Manage sensitive and confidential information with a high level of confidentiality and discretion
• Professionally represent the Senators from time to time, as required.

Proposed offer to candidate

• Term: 9 weeks (Immediate start until end Q2)
• Hours: 10 hours per week falling between 16:00-20:00 UTC
• Compensation: 2,520 PENX fixed compensation
• Vesting: Linear over 2 months with 1 month cliff

Voting:

YES: Put offer to candidate

NO: Do not put offer to candidate