Should the DAO mandate an annual review and update of all governance documents?

by 0x7bbea9c18cd0541acab8c19da2b11d0c03faef1c (MetaBeast)

Summary

A poll to mandate that the DAO Council conduct a comprehensive review and update of all official DAO governance documents on an annual basis, with additional reviews triggered by structural changes.

Abstract

The DAO's governance documents may not have been reviewed or updated since inception. It is unclear whether they reflect current processes, roles, or requirements. Two specific gaps have already surfaced during active governance work: the Council's roles and responsibilities are not documented in any single official source, and there is no published timeline obligation for advancing a passed poll or draft proposal to its next stage. This poll asks whether the Council should be responsible for ensuring all governance documents are reviewed and updated annually — conducting that work themselves or identifying and engaging someone to do so through whatever process the Council determines appropriate.

Motivation

Governance documents only have value if they are accurate. Outdated or incomplete documentation creates confusion, removes accountability, and allows procedural gaps to go unaddressed indefinitely. Two examples already on record:

• The DAO Council's roles and responsibilities are not consolidated in any official document. They are scattered across a nominations call, a passed proposal, and forum updates — none of which constitute maintained governance documentation.
• There is no documented timeline obligation for the Council to advance a passed poll or draft proposal to the next stage. No SLA exists. No recourse is defined. A community member with a passed poll has no official reference point for what happens next or when.

These are not edge cases. They are basic procedural information that any participant should be able to find. An annual review cycle — standard practice in most organizations — ensures documents remain a reliable reference rather than historical artifacts.

Specification

If this poll passes and advances to a binding proposal, the proposal would establish the following:

• The DAO Council is responsible for ensuring a comprehensive review of all official DAO governance documents is completed once per calendar year. The Council may conduct this work themselves or identify and engage another party to do so, through whatever process the Council determines appropriate.
• The review must assess whether each document accurately reflects current processes, roles, responsibilities, and timelines.
• Any document found to be outdated, incomplete, or missing required information must be updated before the review cycle closes.
• A summary of changes made — or confirmation that no changes were needed — must be published to the DAO forum upon completion.
• An additional review is triggered any time a structural change occurs, such as a new role being created, an existing process being modified, or a new governance mechanism being introduced.
• The first review must be completed within 6 months of this proposal passing.

For: Yes, the Council should be required to ensure all governance documents are reviewed and updated annually, with additional reviews triggered by structural changes.

Against: No, this requirement is not needed.

• Yes - A review and update of the DAO's documents is necessary
• No - This is not needed
• Invalid question/options

This proposal is summarized due to technical limitations. To view it complete and vote on it, visit the DCL DAO Governance dApp